UNIVERSITY POLICY

SUBJECT: FINANCIAL AFFAIRS TITLE: UNIVERSITY SERVICES TO OTHERS

CODING: 00-01-50-30:00 ADOPTED: 07/01/87 AMENDED: 07/01/87

I. PURPOSE

To establish the appropriate arrangements and mechanisms for making University services,
other than specific personnel, available to interested parties.

II. ACCOUNTABILITY

        Under the direction of the Senior Vice President for Administration and Finance, the Vice
        President for Financial Affairs and Treasurer is accountable for ensuring compliance with this
        policy.

III. POLICY

        The University recognizes that its facilities, faculty, and staff comprise a unique resource of
        both an educational and service nature, and often such facilities, and staff are called upon to
        provide specific services to public and private institutions, agencies and other facilities
        throughout the State of New Jersey.

        1.     University staff may enter into arrangements to provide services to outside institutions,
                agencies and other facilities subject to prior approval of such arrangements by the
                appropriate Department Chairman, and the Dean. In addition, the Dean shall be
                responsible for determining that the faculty and/or staff members involved will continue
                to discharge their other responsibilities to the University as a first priority. In all
                instances, contracts or agreements shall be between UMDNJ and the outside facility
                rather than with a specific staff member, department or school.

        2.     The dean of the unit involved or, in the case of a University wide program, the Senior
                Vice President for Administration and Finance shall be responsible for approving any
                financial arrangements for services, including the calculation of any fees and the
                allocation of charges to the contract.

a. Any net income from such services (revenue less allocated charges) will become a
part of the general services income of the involved unit of UMDNJ.

                b.      The financial arrangements will be reviewed by the unit's Director of Business
                        Affairs before final approval by the Dean, and by the Office of the Vice President
                        for Financial Affairs and Treasurer, before approval by the Senior Vice President
                        for Administration and Finance.

        3.     The appropriate Dean and Department Chairman or, in the case of University-wide
                program, the Senior Vice President for Administration and Finance shall be responsible
                for assuring that the legal liability of the university is protected. In those instances where
                there is a requirement for medical and / or other professional follow up to the performed
                procedures, tests and / or services, the Senior Vice President or the Dean and the
                Department Chairman shall make arrangements to satisfy such requirements and protect
                the legal interests of the University.

        4.     All such arrangements must be reduced to a written contract or purchase order form
                submitted by the receiver of services. In case of urgency, a letter of intent should be
                signed with a formal contract to follow. Specific contracts should be submitted to the
                Office of Legal Management for legal review.

5. Nothing in the above stated policy shall be considered to the contrary to the University's
policy # 00-01-30- 10:00, Outside Employment.

By Direction of the President:

_________________________________________
Senior Vice President for Administration and Finance

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