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 I.     PURPOSE

To establish the distribution of telephone charges to individual departments and the reimbursement process of personal related calls made by the faculty or staff members to UMDNJ.

Under the direction of the Senior Vice President for Administration and Finance, the Vice President for Financial Affairs and Treasurer is accountable for ensuring compliance with this policy. The Controller is to implement this policy.

1.     It is the policy of UMDNJ and its division to distribute all telephone charges to
        individual departments. This will include equipment, installation and toll charges.

2.     Equipment and installation charges will be distributed on the standard
        Inter-Departmental Transfer charge form. Toll charges will be distributed to individual
        departments on a separate form.

3.     University telephones should not be used by faculty or staff members for personal
        matters. However, when such calls are made they will be charged to the department
        originating the call. Individual department chairmen and department heads will be
        responsible for ascertaining which toll charges are not business related or otherwise
        not justifiable and to see that the University is reimbursed for such calls following the
        established procedure. Reimbursement for calls should be made by the faculty or staff
        member and credited to the department originally charged.
 

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Senior Vice President for Administration and Finance 

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