UNIVERSITY POLICY

SUBJECT:

ADMINISTRATION

TITLE:

STATIONERY STANDARDS

CODING:

00-01-10-92:00

ADOPTED:

10/20/92

AMENDED:

10/06/05

                                                                                                                   LAST REVIEWED: 10/06/05
I.        PURPOSE

To establish standards for the design, printing and use of the University stationery and to outline a procedure for processing these requests in an effective and efficient manner.

II.       ACCOUNTABILITY

Under the direction of the Vice President for University Affairs, the Director of University Marketing Communications shall ensure compliance with and implement this policy.

III.     REFERENCE

Use of University Name and Symbol                00-01-10-95:00

IV.     POLICY

A.      All UMDNJ schools and units will utilize the standards and provisions outlined in this policy for the design and printing of the University stationery: letterheads, envelopes, mailing labels, business cards, etc.

B.      Logo standards guiding the design size, placement, color specifications, required captions and paper stock requirements of the University Logo are maintained by the Department of University Affairs and can be viewed at www.umdnj.edu/logoweb.

C.      While letterheads and envelopes may include all necessary and pertinent identifiers such as organization, facility, phone, fax or e-mail references, use of individual name and title on letterheads and envelopes will be restricted to the following positions:

Central Administration: President, Senior Vice President, Vice President, Associate/Assistant Vice President

Schools: Dean, Vice Dean, Associate Dean, Assistant Dean, Departmental Chairperson, Division Chief, Section Head, Clinical Director, Clinical Faculty

Health Care Units: Vice President and Chief Executive Officer, Chief Operating Officer, Chief Financial Officer, Assistant Vice President, Executive Director, Medical Director Joint Ventures: Executive Director

D.      Unique situations necessitating deviation from the standards and provisions outlined under paragraph 2 and 3 above, should be first reviewed and endorsed by the cognizant Dean or Vice President and then forwarded to the Director of University Marketing Communications for a final review and disposition .

E.      When ordering University stationery, the department shall submit a completed Printing, Stationery and Duplicating Requisition Form (EXHIBIT) to UMDNJ Duplicating Services.

V.      EXHIBIT

Printing, Stationery and Duplicating Requisition Form (Please obtain from General Stores).

By Direction of the President:

______________________________
Vice President for University Affairs

EXHIBIT

Printing, Stationery, and Duplicating Form

 

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