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UNIVERSITY POLICY 

To establish guidelines for temporary removal of University property.

II.       ACCOUNTABILITY

Under the direction of the President, the Senior Vice President for Administration, shall ensure compliance with this policy. The Director of Public Safety shall implement this policy in collaboration with the Executive Vice President, Senior Vice Presidents, President/CEOs of the Healthcare Units, Deans and Vice Presidents or their designees.

III.      POLICY

A.      Guidelines:

1.        The responsibility concerning the use, temporary removal and safekeeping of the UMDNJ property shall come under the control of the Executive Vice President, Senior Vice Presidents, President/CEOs of Healthcare Units, Deans, Vice Presidents or their designees for their respective areas.

2.        Any faculty, staff member or student who is found to be in violation of this policy is subject to appropriate disciplinary action up to and including dismissal.

3.        For property that is to be removed permanently, refer to University policy, Surplus Furniture and Equipment, 00-01-50-65:00.

4.        This policy shall not apply to laptop computers that are issued by UMDNJ departments to employees to allow them to work at home. Every department which allows home use of laptop computers is required to monitor and control their use.

B.       Responsibilities:

1.        Faculty, staff or student requesting temporary removal of University property is required to fill out the Temporary Property Removal Authorization form and obtain approval as specified in this policy.

2.       Public Safety Officers are responsible for:

a.       visually inspecting property or packages which may contain UMDNJ property being removed from UMDNJ facilities, reviewing the Temporary Property Removal Authorization form to ensure that it is properly filled out, e.g. the name of individual, location, and Executive Vice President, Senior Vice President, President/CEO, Dean, Vice President or designee of the faculty, staff member or student removing the property; and

b.       contacting the faculty or staff member's supervisor when property is being removed without proper authorization or when the contents do not match the authorization form.

3.       The Deans, Executive Vice President, Senior Vice Presidents, President/CEOs and Vice Presidents are responsible for:

a.        the safekeeping of UMDNJ property within his/her unit;

b.        ensuring that the requestor has followed the correct procedure for removing and returning property;

c.        designating an individual within their unit, as needed, who will monitor the property removal requests; and

d.        notifying the Public Safety Department, the Human Resources Department and the Office of Asset Management when property is removed without permission or is not returned.

4.       The Investigations Unit ( Newark, Piscataway and New Brunswick Campuses) and the Operations Unit ( Camden and Stratford Campuses) of the Public Safety Department are responsible for investigating unreturned items at the request of a Dean or Vice President.

5.       The Office of Assets Management is responsible for reviewing any item that is planned for permanent removal and determining whether the item is obsolete or has a useful value. Reference University policy, Surplus Furniture and Equipment, 00-01-50-65:00.

IV.      PROCEDURE

A.       Temporary Removal and Return of Property

V.       EXHIBIT

Temporary Property Removal Authorization

By Direction of the President:

____________________________________________
Senior Vice President for Administration

EXHIBIT

University of Medicine and Dentistry of New Jersey
Temporary Property Removal Authorization

                                                                                                                                                Control Number: _______________________

1.     _____________________________________ is hereby authorized to remove the following UMDNJ property from the building/premises for the purpose and period(s) shown.

2.     Description of Property: _____________________________________________________ Employee #: _________________________

3.     UMDNJ Property Number: _____________________________________________________________________________________

4.     Time and Date of Removal: _____________________________________________________________________________________

5.     Date to be Returned: __________________________________________________________________________________________

6.     Date Returned: _______________________________________________________________________________________________

7.     Purpose ____________________________________________________________________________________________________

Received By: ________________________________________ Signature of Authorizer: _____________________________________

Note:      It is understood that the signature of the person authorizing this removal as well as the property described, are subject to inspection by Public Safety personnel. Both undersigned parties have determined that the above property is UMDNJ owned. Requestor agrees to safeguard property and return it in good condition.

Signature of Requestor: ________________________________ Signature of Authorizer: _____________________________________

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