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I.    PURPOSE

       To ensure compliance with applicable New Jersey statutes and regulations relating to the
       possession, serving, sale, use and consumption of alcoholic beverages on University premises
       and to limit the liability of the University for such activities.

II.   ACCOUNTABILITY

       Under the direction of the President, the Vice President for Administration shall ensure
       compliance with this policy. The Deans and Vice Presidents in concert with the Director of
       Public Safety and the Director of Risk Management shall implement this policy.

III.  DEFINITIONS

       A.    Alcoholic Beverage - any beverage containing alcohol that may be legally sold and consumed.

       B.    Sale  - the term "sale" includes any kind of charge, direct or indirect fee, donation, exchange,
               etc. for any part of an event, see EXHIBIT A, Item (h).

       C.    Non-sale - the term "non-sale" refers to serving, possessing, using or consuming alcoholic
               beverage at no charge, direct or indirect fee, donation, exchange, etc. for any part of the event.

       D.    University Officer - President, Senior Vice President, Dean or Vice President.

       E.    Event Planner - Any individual who, on behalf of the University or external organization,
               is planning an event on the University's facility where alcoholic beverages may be served.

IV.  REFERENCES

       A.    Public Events: External Organizations      00-01-10-70:00

        B.   UMDNJ Events: Internal Organizations      00-01-10-70:05

        C.   Entertainment and Receptions        00-01-50-60:00

        D.  Drug-Free Environment                00-01-10-60:00

V.    POLICY

       A.    Requirements:

              1.    The University of Medicine and Dentistry of New Jersey is committed to providing
                     an environment conducive to learning, teaching, healthcare and research for its faculty,
                     housestaff, staff members, students and volunteers.  Alcohol misuse and abuse poses a
                     serious threat to the physical and psychological well-being of all members of the
                     University community.

              2.    This policy shall apply to all faculty, housestaff, staff members, students and volunteers
                     whether they have full, part-time, temporary, per diem or summer status. It shall also
                     be applicable to any group, whether University affiliated or an outside organization, which
                     is authorized to use a UMDNJ facility.  For authorization criteria, reference University
                     Policy  00-01-10-70:00, Public Events: External Organizations.

              3.    In compliance with New Jersey law, no one under the age of twenty-one (21) years of
                     age may be served or sold alcoholic beverages under any circumstances and further, all
                     applicable federal, state and local ordinances regarding the sale, serving and consumption
                     of  alcoholic beverages will be strictly enforced.

              4.    No individual or group may serve, possess, sell, use or consume alcoholic beverages on
                     University premises or at any UMDNJ function on University premises without the
                     express written authorization and approval of the University.

              5.    Any individual or group (event planner) requesting permission to serve, possess, use,
                     sell or consume alcoholic beverages on University premises shall first complete an
                     application as shown in EXHIBIT B and obtain endorsement from the appropriate
                     University officer or designated Associate Vice President.  Once endorsed, the request
                     shall be handled according to the following guidelines:
 
 

                      b.    The Director of Public Safety shall, prior to approving any request, forward the
                             request to the Director of Risk Management who will review the request to
                             determine, as appropriate, the best way to limit the liability of the University for
                             such activities.  The Director of Risk Management will return the request to the
                             Director of Public Safety within three (3) working days with a recommendation.
 
 

                       c.    For approval to sell, serve, possess, use or consume alcoholic beverages on
                            University premises, the event planner shall follow the procedures outlined in
                            EXHIBIT A to obtain the "Special Permit for Social Affairs" from the New Jersey
                            Division of Alcoholic Beverage Control (ABC).  The ABC permit application, along
                            with a completed and endorsed UMDNJ Application Form, a University check or
                            money order made out to the Division of ABC for the appropriate amount, a sketch
                            of the area where alcoholic beverages will be served and a detailed written description
                            of the event to be held, shall be submitted to the Director of Public Safety at least
                            thirty-five (35) business days in advance of the event.

                     d.    For events to be held in facilities on a University Campus, the Director of Public
                            Safety may endorse the ABC permit application by signing the application in place
                            of the municipal police chief and the municipal clerk. The Director of Public Safety
                            may also sign the application as the person in charge of the facility where the event
                            will be held.  Note: the Division of Alcoholic Beverage Control  may require
                            additional notification to the municipality and/or municipal approval before the
                            issuance of a social affair permit.  It is recommended that applications be submitted
                            well in advance of the planned event.

                    e.    For events to be held in off-campus University facilities, the endorsements of the
                          municipal police chief and municipal clerk are required.  The University official in
                           charge of the premises where the event is to be held must also endorse the application.

                    f.    The Director of Public Safety shall, prior to approving any request, forward the request
                           to the Director of Risk Management who will review the request to determine, as
                           appropriate, the best way to limit the liability of the University for such activities.
                           The Director of Risk Management will return the request to the Director of Public
                           Safety within three (3) working days with a recommendation.

              6.   A UMDNJ application form to request permission to serve or sell alcoholic
                    beverages, included as part of this policy  (EXHIBIT B), may be obtained from
                    the University Policy Web Site (www.umdnj.edu/oppmweb). The application form
                    to obtain a "Special Permit for Social Affairs" from the ABC may be obtained by
                    contacting the Campus Public Safety Office.

              7.   For an event to be held by an outside organization, a certified check drawn on the
                    organization's funds must be submitted.

                    For an event to be held by a University department or organization, a Request for
                    Check form, approved by the Dean or Vice President and the Business Office must
                    be used to obtain a University check or money order.  Expenditure of funds must be
                    in accordance with University Policy 00-01-50-60:00, Entertainment and Receptions.

               8.  Copies of all approved requests will be available at the specific event/function for
                     inspection by the Department of Public Safety.

               9.  All requests determined by the Director of Public Safety not to be in compliance, will
                    be returned to the applicant with reasons cited for such denial. Interpretative disagreements,
                    if any, may be appealed to the Vice President for Administration  through the appropriate
                    University officer or designated Associate Vice President.  Such appeals must be adequately
                    documented to receive any further reconsideration.

             10.  Any faculty, housestaff, staff members, students or volunteers who violate this policy
                    shall be subject to appropriate disciplinary and legal action, up to and including termination
                    or expulsion from the University.

        B.    Responsibilities:

               1.  The Deans and Vice Presidents:

                    a.    Ensure further dissemination and enforcement of this policy among respective
                           constituents at all University campus and off-campus locations.

                    b.    Review and endorse, as appropriate, applications to request permission to serve
                           or sell alcohol on University premises.

                    c.    Review and endorse, as appropriate, check requests to pay for a special permit to
                           sell alcohol on University premises.

               2.   The Event planner:
   

                     a.    Submits the appropriate UMDNJ application (Exhibit B) in accordance with
                            Section V, A5(a) of this policy.
   

                      c.    Submits an application for "Special Permit for Social Affairs" in accordance with
                             Section V, A5(c) of this policy, paying particular attention to EXHIBIT A,  Item (h).

               3.  The Business Office:

                      a.    Reviews and approves all check requests for a special permit to sell alcoholic
                             beverages on University premises (as endorsed by a Dean or Vice President) and
                             forwards all approved check requests to the Accounts Payable Department at least
                             45 business days in advance the event.

               4.   The Accounts Payable Department

                      a.   Prepares a certified check, upon receipt of an approved Check Request from the
                            Business Office, and forwards the University check or money order (made payable to
                            the "Division of Alcoholic Beverage Control") to the event planner at least 35 business
                            days in advance of the event.

               5.    The Director of Public Safety

                       a.  Reviews all applications that are endorsed by the appropriate University officer
                            or designated Associate Vice President to ensure compliance with applicable
                            statutes and regulations.

                       b.  Communicates with the Director of Risk Management on the liability aspects of the
                             applications.

                       c.   Forwards applications for a "Special Permit for Social Affairs" to the ABC and to
                             the appropriate municipality if necessary.

                       d.   Forwards copies of all approved requests to the event planner and the appropriate
                             University officer or designee, and the Campus Public Safety Office.

               6.    The Director of Risk Management:

                       a.  Assesses each application that is forwarded to him/her by the Director of Public
                            Safety and returns it  within three (3) working days to provide guidance on the legal
                            aspects of the application.

VI.    EXHIBITS

        A.    Regulations, N.J.A.C. 13.2-5.1 Social Affair Permit.

        B.    UMDNJ application form to request permission from University to sell and/or serve,
                possess, use or consume alcoholic beverages on UMDNJ premises.
 

By Direction of the President:

____________________________
Vice President for Administration

a.    Application for social affair permit may be made to the director by organizations operating
       solely for civic, religious, educational, charitable, fraternal, social, or recreational purposes,
       and not for private gain. In order to establish its eligibility an applicant shall submit in support of
       its application sufficient documents such as:

1. Certificate of incorporation;
2. Charter;
3. Constitution;
4. Bylaws;
5. Minutes of meetings;
6. Membership roster;
7. Financial records;
8. Documentation of Federal Income Tax exemption or application therefor; and
9. Such other information as the Director may deem appropriate.

c.    Applications for a social affair permit shall be made on forms promulgated by the Director and
       endorsed by the chief of police (or his or her designee) and the clerk of the municipality wherein
       the affair is to be held.

d.    No more than 12 social affair permits shall be issued to any one applicant per 12 months,
       nor shall any such permit be granted for premises at which 25 prior social affair permits
       have been issued within the same calendar year.

e.    A social affair permittee shall be entitled to purchase alcoholic beverages to be dispensed
       at social affairs from a New Jersey licensed wholesaler distributor or retailer only, and to
       resell said alcoholic beverages, for on-premises consumption only.

f.    Within 10 days after the social affair, the permittee shall file with the Director a signed inventory
       report on forms promulgated by the Director showing all purchases of alcoholic beverages and
       the source and disposition thereof. Failure to file the inventory report shall be cause for denial of
       any future applications for a social affair permit.

g.    A social affair permittee must abide by all the provisions of the New Jersey Alcoholic Beverage
       law, Division rules and regulations, and municipal ordinances. Failure to do so may result in said
       permittee being denied future applications for social affair permits.

h.    A social affair permit shall be required for the sale or service of alcoholic beverages to those
       attending an affair at which there is any charge in connection with the affair, whether the charge
       be a direct one for drinks, imposed through the sale of tickets or charging of admission, requiring
       donations or special assessments, or where the charge is made ostensibly for food, entertainment
       or anything else.

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