CODE:  30-01-50-55:00        EFFECTIVE DATE:  07/01/90        REVISION DATE:  09/01/98        LAST REVIEWED:  12/20/04

PURPOSE:   To set policy for resolving grievances for confidential staff members whose titles correspond to titles covered by a collective bargaining unit.

RESPONSIBILITY: The Vice President for Human Resources is to ensure compliance with, this policy and procedure.

POLICY:

Excluded from coverage of this policy are all staff members in collective bargaining unit titles and "at-will" staff members other than confidential staff.

A grievance is a staff member's claim of a violation, misinterpretation or misapplication of policies, rules and regulations or orders of the University relating to the terms or conditions of their employment. Confidential staff are "at will" in accord with Human Resources Policy 30-01-50-75 "Terms of Employment" and a decision to terminate a confidential staff member's employment is not subject to the Staff Grievance Policy.

PROCEDURE:

1. Staff members should attempt to resolve their grievance through their immediate supervisor. If such discussions fail to resolve the grievance, the staff member may seek a review of their grievance in accordance with the steps outlined below:

Step One

If a staff members grievance has not been resolved through his/her immediate supervisor, the staff member may seek a review of his/her grievance by submitting a written request to his/her department head within five (5) working days after the act, or failure to act which forms the basis of the grievance, occurred; or five (5) working days after the date the grievant should reasonably have known of the occurrence which forms the basis of the grievance, whichever is later.

The request must specify the policy, rule or regulation, or order which was violated, misinterpreted or misapplied. it must also contain a brief explanation of the grievance as well as the desired settlement the grievant is seeking.

A copy of such grievance shall be forwarded to the campus Human Resources office.

The department head shall conduct a review of the grievance and render a written decision within ten (10) working days of receipt of the grievance.

Step Two

If the grievance is not resolved to the satisfaction of the grievant at Step One, he/she may appeal, in writing to the Director of Labor Relations within three working days after receipt of the Step One decision.

The Director of Labor Relations or his/her designee shall conduct a review of the grievance and render a written decision within fifteen (15) working days of receipt of the request.

The Director of Labor Relations or his/her designee shall have the authority to fashion whatever remedy he/she deems appropriate and his/her decision shall be final and binding.

Review of written submissions.

Interviews with the covered staff member and/or the supervisor and any other individuals he/she deems appropriate.

The grievance shall be deemed settled if the grievant fails to adhere to the specified time limits.

The lack of response by the department head at Step One within the specified time limits, unless time limits have been mutually extended, shall be considered a denial of the grievance.

By the Direction of the President:
 

Senior Vice President for Administration and Finance