Employee Benefits
            Jury Duty/Witness Pay
 

CODING:   30-01-40-35:00            EFFECTIVE DATE:   07/01/90            REVISION DATE:   3/15/06        LAST REVIEWED:  3/15/06

 
PURPOSE:  To set policy for University staff absences as a result of jury duty, appearing as citizen witnesses by subpoena and other court proceedings.

RESPONSIBILITY:  The Vice President for Human Resources is to ensure compliance with this policy. The schools and operating units are to implement this policy.

APPLICABILITY:  This policy applies to all regular full and part-time staff members (twenty (20) hours or more per week) and temporary full-time staff members with six (6) months of continuous service (non-faculty).

REFERENCES:

Shift Differential Compensation Policy # 30-01-30-80:00

Shift Identity Compensation Policy #30-01-30-85:00

POLICY:

1.      Upon receiving written notification to perform jury or witness duty (including grand jury), staff shall present such documentation to their immediate supervisor within a minimum of three (3) business days, where practicable, to allow continuity of operations. The documentation shall be used to verify such appearance.

2.      There may be occasions where a notice to appear is not provided in a timely manner and under these circumstances, the three-day notice requirement may be waived.

3.      Staff who are required to serve on a federal, state, county, municipal or grand jury, or who are subpoenaed to appear as witnesses (inclusive of University-related matters), shall be excused from work in order to be in compliance.

4.      Staff serving in such capacity shall receive their regular straight time pay from the University. Jury or witness pay is retained by the staff member.

5.      In the event staff is advised by the University to retain personal counsel for a University-related matter, time off with pay shall be granted for this purpose.

6.      Staff on jury duty or serving as witnesses and excused by the court for a given day, are required to return to their regular work site on that day.

7.      For staff absences due to attorney appointments or court appearances for personal matters, such absences shall be charged to accrued vacation time or float holidays.

8.      Staff normally assigned to work second or third shifts shall not be paid shift differential when appearing in court during these shift times (second or third).

9.      Absences for jury or witness duty shall be appropriately reflected on the Attendance Time Sheet.

Under direction of the President:

____________________________________

Vice President for Human Resources