HIPAA - Frequently Asked Questions
Accounting of Disclosures
1. How can I get an accounting?
Complete the written request
form and return to the Unit
2. How long will it take to get the accounting?
The University is required to respond to your written request
within 60 days. If we can't provide the accounting in that time
frame and need an extension, we'll send you a letter before the
end of the 60 day period advising you of the reason for the delay
and when we'll be able to provide the accounting, which will be
no later than 30 additional days.
3. How much will it cost to get an accounting?
There's no fee charged for the first accounting requested in
a 12 month period. For any additional request for an accounting
that you make in the same 12 month period, you will be charged
a reasonable cost-based fee, which you will be told the amount
of at the time you make the request.
4. How far back in time will the accounting go?
Unless you specify a shorter time frame, your accounting will
include disclosures of your health information made within the
six years prior to the date of your request. However, we are not
required to include any disclosures made before April 14, 2003,
so we can't provide you with any information about disclosures
made before that time.
5. What types of disclosures will be included in the accounting?
Your accounting will include the following types of disclosures
of your health information to:
- public health authorities
- food and drug administration
- health oversight agencies
- law enforcement
Your accounting will not include disclosures:
- made to carry out treatment, payment or health care operations
- made directly to you
- made in response to an authorization signed by you allowing
release to another person or organization
- made through our facility's directory
- made to persons involved in your care or that must be notified
of your care
- made prior to April 14, 2003
6. What information will I get about each disclosure in the accounting?
For each disclosure in the accounting, you will receive:
- the date of the disclosure
- the name of the organization or person that received your health information
- a brief description of the disclosure
- the reason the disclosure was made
7. What can I do if I find that you have disclosed my health information to someone who shouldn't have it?
If you believe that someone has disclosed your health information
improperly, you may contact the Unit
Privacy Officer, who can provide you with the
information about your privacy rights and what you can do. In
addition, you may also refer to the Notice of Privacy Practices,
which includes information about who to contact and how to file
8. What if I find that disclosures that I know you made aren't listed in the accounting?
Most of the disclosures made of your health information are for
your treatment and payment, and they do not need to be listed
in the accounting. So disclosures made to your health care providers
and/or your insurance company will not be listed in the accounting.
But if you believe a disclosure that should have been listed is
not listed in the accounting, you may contact the Unit