RECORD RETENTION AND DISPOSTION SCHEDULE

DEPARTMENT: State of New Jersey Four Year College

DIVISION: Student Life

BUREAU: Educational Opportunity Fund (EOF)

Records
Series #

Record Title & Description

Retain In

Disposition

Agency

Records Center

0001-0000

Educational Opportunity Fund (EOF) – Reference File
Contains reference materials pertaining to the EOF program.

As updated

0002-0000

Educational Opportunity Fund (EOF) – Staff File
Employee file for EOF program includes professional and non-professional staff. Contains: application, evaluations, contracts, schedules, teaching schedule, teaching placement acceptance notification and supporting documentation.

6 years after termination of employment

0003-0000

Educational Opportunity Fund (EOF) – Student File
Student file for enrollment into EOF program. Copies are kept in the Registrar’s Office.

Contains:

Acceptance Card,
Application for Enrollment,
Assessment – Academic Level,
Class Schedule,
Exit Interview,
Faculty Evaluation,
Grade Sheet,
Housing Application,
Income Information,
Intake Form,
Interview Form,
Life History Questionnaire,
Missing Material Status Card,
Monthly Benefits, Process Reports,
Program Contract,
Self Evaluation,
Structured Study Form,
Student Advisement Reference Card,
Student Evaluations – Faculty and Program,
Student Health History,
Student Profile Sheet, and
Student Separation Form.

5 years after graduation or termination from college