RECORD RETENTION AND DISPOSTION SCHEDULE

DEPARTMENT: State of New Jersey Four Year College

DIVISION: Student Life

BUREAU: Community Development Services

Records
Series #

Record Title & Description

Retain In

Disposition

Agency

Records Center

0001-0000

Manuals
Campus-generated manuals pertaining to residence halls, advisor’s handbook, staff guidebooks and operations procedures.

0001-0001

Manuals (master)

Permanent

0001-0002

Manuals (copies)

Periodic review

0002-0000

Occupancy Statistical Report
Statistical report of total number of students in residence halls.

3 years

0003-0000

Organizations File
File pertaining to campus-wide organizations. Contains: reservations, applications, registrations, procedures, regulations and supporting documentation.

1 year

0004-0000

Residence Life Questionnaires
Questionnaires pertaining to various aspects of residence life on campus.

1 year

0005-0000

Residence Occupancy Roster
Printout containing names, room numbers and residence halls or students living on-campus.

1 year

0006-0000

Residence Reports
Informational and statistical reports pertaining to on-campus residence life.

3 years

0007-0000

Residence Staff Personnel File
Personnel file for residence staff. Contains: application, schedule, regulations, questionnaires, agreements, evaluations, contract, incident report and supporting documentation.

6 years after termination of employment

0008-0000

Student Residence File
File for student contracting to live on campus. Contains: application, agreement, roommate contract, release from agreement, room assignment and supporting documentation.

7 years after graduation or termination from college