RECORD RETENTION AND DISPOSTION SCHEDULE

DEPARTMENT: State of New Jersey Four Year College

SCHEDULE/AGENCY NUMBER: S511002 VERSION: 001

DIVISION: Student Life

BUREAU: Auxiliary Services

Records
Series #

Record Title & Description

Retain In

Disposition

Agency

Records Center

0001-0000

Administrators Self-Evaluation of Performance
Performance evaluation for annual goals and objectives.

1 year

   Destroy

0002-0000

Agency Transaction Memos (Internal)
Internal memos listings transactions regarding purchase orders, checks received, general orders for goods or services and supporting documentation.

3 years

   Destroy

0003-0000

Application for Raising Funds or Distributing Materials

7 years

   Destroy

0004-0000

Auxiliary Services Operations Manual

 

    

0004-0001

Auxiliary Services Operations Manual (master)

Permanent

  Archives

0004-0002

Auxiliary Services Operations Manual (copy)

Periodic review

  Destroy

0005-0000

Employee Manual

 

    

0005-0001

Employee Manual (master)

Permanent

   Archives

0005-0002

Employee Manual (copy)

Periodic review

   Destroy

0006-0000

Performance Objectives

As updated

   Destroy

0007-0000

Receipt for Item on Loan (Internal)

As updated

   Destroy

0008-0000

Service Calls Log

1 year

   Destroy

 

Conference/Meetings

 

    

0020-0000

Call Tracking

1 year

  Destroy

0021-0000

Conferences/Meetings Worksheet

1 year

   Destroy

0022-0000

Contract/Invoice Change Form

7 years

   Destroy

0023-0000

Extra Staffing Request Form

3 years

   Destroy

0024-0000

Scheduling a Conference Request

3 years

   Destroy

 

Dining

 

    

0040-0000

Facilities Staff Performance Survey

1 year

  Destroy

0041-0000

Inspection Procedures

As updated

  Destroy

 

Housing/Facilities

 

    

0060-0000

Alcohol Permit (copy)
Original is kept by the Dean of Students. Copies are kept by the campus police and function sponsor.

5 years

  Destroy

0061-0000

Chargeable Utilities Services
Lists of utilities that may be charged to sponsors requesting facility usage.

7 years

  Destroy

0062-0000

Dining Hall Usage Application

7 years

   Destroy

0063-0000

Guest Room Reservation/Payment Receipts

7 years

  Destroy

0064-0000

Housing Obligations Form

7 years after final payment

  Destroy

0065-0000

Housing Services Supplies Order

3 years

   Destroy

0066-0000

Housekeeping/Maintenance Work Order

3 years

   Destroy

0067-0000

Residence/Dining Hall Agreement

7 years after termination or agreement

   Destroy

0068-0000

Room Condition Agreement

7 years after termination or agreement

  Destroy

0069-0000

Security Notification of Room Requisition (copy)
Original is kept by Campus Police.

3 years

  Destroy

0080-0000

Daily Schedule of Events

1 year

  Destroy

0081-0000

Student Center Inspection

1 year

  Destroy

0082-0000

Student Center Manager’s Operations Manual

 

    

0082-0001

Student Center Manager’s Operations Manual (master)

Permanent

  Archives

0082-0002

Student Center Manager’s Operations Manual (copy)

Periodic review

  Destroy

0083-0000

Student Center Use of Facility (Internal)
A copy is kept by the person making the reservation.

3 years

  Destroy