RECORD RETENTION AND DISPOSTION SCHEDULE

DEPARTMENT: State of New Jersey Four Year College

DIVISION: Student Life

BUREAU: Athletics and Recreation

Records
Series #

Record Title & Description

Retain In

Disposition

Agency

Records Center

0001-0000

Aquatic and Recreational Centers Membership File
Contains: annual membership applications, fees paid receipt, regulations and supporting documentation.

7 years

0002-0000

Aquatic and Recreational Centers Reference File
Contain: monthly calendars and revenue reports, patron statistical reports and supporting documentation.

3 years

0003-0000

Aquatic and Recreational Centers Vendor File
Contains concession stand vendor agreements and documentation for exhibits, special events, and other occasions.

7 years after termination of agreement

0004-0000

Athletic Event File
Contains: athletic events agreement, event date change request, schedule events and supporting documentation

3 years

0005-0000

Athletic Injury File
Medical file maintained for an athletic injury while participating in an athletic team event. Contains: accident reports, treatment log, medication long, injury and medical history forms, physicians and/or physical therapist correspondence, National Collegiate Athletic Association (NCAA) Injury Surveillance System Individual Injury and Weekly expose forms and supporting documentation.

5 years after graduation or termination from college

0006-0000

Athletic Team Player File
Personnel and Medical history file of an athletic team. Contains: athletic team application/entry card, player information form, insurance information, athletic participating waiver and release, acknowledgement of risk, supporting documentation.

5 years after graduation or termination from college

0007-0000

Notice of Appointment: Part-time Coach and Athletic Staff (copy)
Original is maintained by the employee and a copy is kept in the Personnel Office.

6 years after graduation or termination from college