RECORD RETENTION AND DISPOSTION SCHEDULE

DEPARTMENT: State of New Jersey Four Year College
SCHEDULE/AGENCY NUMBER: S510705 VERSION: 001

DIVISION: Facilities

BUREAU: Planning and Construction

Records
Series #

Record Title & Description

Retain In

Disposition

Agency

Records Center

 

Originals maintained by the Division of building and Construction (DBC) for all DBC-administered projects, originals maintained by college for all college-administered construction projects.

 

    

0001-0000

Approval, Subcontractor, Material (record copy) Architect/Engineer

7 years after disposal of building

  Destroy

0002-0000

Approval, Subcontractor, Material/Equipment (record copy)

7 years after disposal of building

  Destroy

0003-0000

Architect/Engineer Contract Amendment (record copy)

7 years after disposal of building

  Destroy

0004-0000

Architect/Engineer Contract Authorization (record copy)

7 years after disposal of building

  Destroy

0005-0000

Architect/Engineer Change Order Request and Authorization (record copy)

7 years after disposal of building

  Destroy

0006-0000

Architect/Engineer Professional Service Contract (record copy)

7 years after disposal of building

  Destroy

0007-0000

Bid Proposal Form (record copy)

7 years after disposal of building

  Destroy

0008-0000

Change/Cancel Obligation (record copy)

7 years after disposal of building

  Destroy

0009-0000

Change Order Authorization (record copy)

7 years after disposal of building

  Destroy

0010-0000

Change Order Fee Request and Authorization (record copy)

7 years after disposal of building

  Destroy

0011-0000

Change Order Request and Authorization (record copy)

7 years after disposal of building

  Destroy

0012-0000

Construction Change Order, Batch Waiver Form

7 years after disposal of building

  Destroy

0013-0000

Construction Contract – DBC (record copy)

7 years after disposal of building

  Destroy

0014-0000

Construction Contract Award Schedule (record copy)

7 years after disposal of building

  Destroy

0015-0000

Contractor Performance Evaluation (record copy)

7 years after disposal of building

  Destroy

0016-0000

Final Acceptance Certificate (record copy)

7 years after disposal of building

  Destroy

0017-0000

Final Acceptance Certificate, Project Close-Out List (record copy)

7 years after disposal of building

  Destroy

0018-0000

Instructions to Bidders and General Conditions (record copy)

7 years after disposal of building

  Destroy

0019-0000

New Project Request and Revision (record copy)

7 years after disposal of building

  Destroy

0020-0000

Notice of Classification (record copy)

2 years after completion of project

  Destroy

0021-0000

Notice to Proceed (record copy)

7 years after disposal of building

  Destroy

0022-0000

Offsite Stored Material/Equipment List

7 years after disposal of building

  Destroy

0023-0000

Original Invoice – Architect and Engineering Billing (record copy)

7 years after disposal of building

  Destroy

0024-0000

Original Invoice – DBC (record copy)

7 years after disposal of building

  Destroy

0025-0000

Recommendation and Waiver of Advertising Request (record copy)

7 years after disposal of building

  Destroy

0026-0000

Rejection or Approval, Subcontractor, Material (record copy)

7 years after disposal of building

  Destroy

0027-0000

Requisition – DBC (record copy)

7 years after disposal of building

  Destroy

0028-0000

Requisition Change – DBC (record copy)

7 years after disposal of building

  Destroy

0029-0000

Requisition Encumbrance (record copy)

7 years after disposal of building

  Destroy

0030-0000

Requisition Encumbrance Change (record copy)

7 years after disposal of building

  Destroy

0031-0000

Schedules of Amounts for Contract Payment, Unit Schedule Breakdown (record copy)

7 years after disposal of building

  Destroy

0032-0000

Shop Drawing Approval (record copy)

7 years after disposal of building

  Destroy