RECORD RETENTION AND DISPOSTION SCHEDULE

DEPARTMENT: State of New Jersey Four Year College
SCHEDULE/AGENCY NUMBER: S510401 VERSION: 001

DIVISION: Alumni Affairs and Development

BUREAU: Alumni Affairs

Records
Series #

Record Title & Description

Retain In

Disposition

Agency

Records Center

0001-0000

Alumni Data Add, Change and Delete Files
File contains alumni background data, which serves as the source document for the alumni database.

Until entered into database

  Destroy

0002-0000

Alumni Questionnaire

3 years

  Destroy

0003-0000

Alumni Student Loan Application

 

    

0003-0001

Alumni Student Loan Application – Accepted

7 years after final payment

  Destroy

0003-0002

Alumni Student Loan Application – Denied

3 years

   Destroy

0004-0000

Annual Contribution Receipts

7 years

   Destroy

0005-0000

Change of Name Form

Until entered into database

  Destroy

0006-0000

Individual Contact Questionnaire

3 years

  Destroy

0007-0000

Information and Verification Card

Until entered into database

  Destroy