RECORD RETENTION AND DISPOSTION SCHEDULE

DEPARTMENT: State of New Jersey Four Year College

SCHEDULE/AGENCY NUMBER: S510302 VERSION: 001

DIVISION: Admissions, Financial Aid and Registrar

BUREAU: Financial Aid

Records
Series #

Record Title & Description

Retain In

Disposition

Agency

Records Center

0001-0000

[0001-0001]

[0001-0002]

Financial Aid File (Grants, Loans, and Scholarships)
File pertaining to student requests for financial aid either through a grant, a loan, or a scholarship. File may contain but is not limited to the following: application, Promissory Note, Additional Information Request Form, Authorization to Change Dependency Status, Award Verification Notice, New Jersey Financial Aid Change Form, Incomplete Application Notice, Financial Aid Transcript, Application Receipt Notice, Non-Tax Filer Form, Pre-Loan Questionnaire, Professional Judgement Worksheet, Summer Financial Aid rquest, State of Educational Purpose/Registration Compliance, Student Award and Acceptance Letter, Tuition Aid Grant Student Eligibility Notice (SEN), Student Employment Application and Agreement, Student Need Analysis Document, Verification Non-Citizen Status, and supporting documentation

3 years

  Destroy
0001-0003 Financial Aid File (Grants, Loans, and Scholarship) - Financial Student Loans - Approved 10 years   Destroy
0001-0004 Financial Aid File (Grants, Loans, and Scholarship) - Financial Student Loans - Denied 3 years   Destroy
0001-0005 Financial Aid File (Grants, Loans, and Scholarship) - Grants and Scholarships - Approved 7 years after termination of grant or agreement   Destroy
0001-0006 Financial Aid File (Grants, Loans, and Scholarship) - Grants and Scholarships - Denied 3 years   Destroy
0001-0007 Financial Aid File (Grants, Loans, and Scholarship) - Student Graduate Assistant - Approved 7 years after termination of grant or agreement    Destroy
0001-0008 Financial Aid File (Grants, Loans, and Scholarship) - Student Graduate Assistant - Denied 3 years   Destroy
0001-0009 Financial Aid File (Grants, Loans, and Scholarship) - Student Resident Assistant - Approved 7 years after termination of grant or agreement   Destroy
0001-0010 Financial Aid File (Grants, Loans, and Scholarship) - Student Resident Assistant - Denied 3 years   Destroy
0001-0011 Financial Aid File (Grants, Loans, and Scholarship) - Student Technical Assistant - Approved 7 years after termination of grant or agreement   Destroy
0001-0012 Financial Aid File (Grants, Loans, and Scholarship) - Student Technical Assistant - Denied 3 years   Destroy
0001-0013 Financial Aid File (Grants, Loans, and Scholarship) - Student Tutor - Approved 7 years after termination of grant or agreement   Destroy
0001-0014 Financial Aid File (Grants, Loans, and Scholarship) - Student Tutor - Denied 3 years   Destroy
0001-0015 Financial Aid File (Grants, Loans, and Scholarship) - Student Undergraduate Assistant - Approved 7 years after termination of grant or agreement   Destroy
0001-0016 Financial Aid File (Grants, Loans, and Scholarship) - Student Undergraduate Assistant - Denied 3 years   Destroy
0001-0017 Financial Aid File (Grants, Loans, and Scholarship) - Student Work Study - Approved 7 years after termination of grant or agreement    Destroy
0001-0018 Financial Aid File (Grants, Loans, and Scholarship) - Student Work Study - Denied 3 years   Destroy