RECORD RETENTION AND DISPOSTION SCHEDULE

DEPARTMENT: State of New Jersey Four Year College

SCHEDULE/AGENCY NUMBER: S510205 VERSION: 001

DIVISION: Administrative and General Records

BUREAU: Payroll

Records
Series #

Record Title & Description

Retain In

Disposition

Agency

Records Center

0001-0000

Change Sheet for Employees (copy)

3 years

   Destroy

0002-0000

Check Update Notice
Notice to have an uncashed check updated after 90 days have passed.

3 years

   Destroy

0003-0000

Classified Employees Time Sheet

7 years

    Destroy

0004-0000

Employee Payroll Status Printout – Monthly

3 years

   Destroy

0005-0000

Employee Time Balance Printout – Monthly

3 years

   Destroy

0006-0000

Employee Time Balance Printout – Quarterly

3 years

   Destroy

0007-0000

Faculty Time Sheet

7 years

    Destroy

0008-0000

List of Termination of Employment

3 years

   Destroy

0009-0000

Overtime Report – Professional, Non-Professional and Student

7 years

    Destroy

0010-0000

Overtime Request

  

      

0010-0001

Overtime Request (original)

7 years

    Destroy
0010-0002

Overtime Request (copy)

3 years

   Destroy

0011-0000

Part-Time Employee Record Card

7 years

    Destroy

0012-0000

Pay Authorization for Police Officers

  

      

0012-0001

Pay Authorization for Police Officers (original)

7 years

    Destroy

0012-0002

Pay Authorization for Police Officers (copy)

3 years

    Destroy

0013-0000

Pay Period Report for New Employees Added to the Regular Payroll

3 years

   Destroy

0014-0000

Payroll and Check Register

7 years

    Destroy

0015-0000

Position Action Request (copy)
Form requesting payment for special services. Original is kept by the Department of Personnel.

7 years

    Destroy

0016-0000

Proof and Claim for Disability Benefits (copy)
Original is kept by the Department of the Treasury.

7 years after settlement

   Destroy

0017-0000

Regular Payroll Certification (copy)
Original is kept by the Department of the Treasury.

7 years

    Destroy

0018-0000

Regular Payroll Transmittal for New Hires and Terminations
Original is kept by the Department of the Treasury.

7 years

    Destroy

0019-0000

Stop Paycheck Issue Notice

3 years

    Destroy

0020-0000

Student Employee/Work-Study Check Sign-In Sheet

7 years

    Destroy

0021-0000

Student Employee/Work-Study Time Sheet

7 years

    Destroy

0022-0000

Supplemental Payroll (copy)
Original is kept by the Department of the Treasury.

7 years

    Destroy

0023-0000

Supplemental Payroll Authorization

  

      

0023-0001

Supplemental Payroll Authorization (original)

7 years

    Destroy

0023-0002

Supplemental Payroll Authorization (copy)

7 years

    Destroy

0024-0000

Supplemental Payroll Certification (copy) Original is kept by the Department of the Treasury.

3 years

    Destroy

0025-0000

Supplement Payroll Certification – Vision Care (copy)
Original is kept by the Department of the Treasury.

7 years

    Destroy

0026-0000

Temporary Additions to Regular Payroll (copy)
Original is kept by the Department of the Treasury.

7 years

    Destroy

0027-0000

Time Report for Professional, Non-Professional, (Classified and Unclassified) Full-Time, Part-Time and Student Employees

7 years

    Destroy

0028-0000

Transmittal for Salary Refunds (copy)
Original is kept by the Department of the Treasury.

7 years

    Destroy

0029-0000

Unclassified Employee Time Sheet

7 years

    Destroy