RECORD RETENTION AND DISPOSTION SCHEDULE

DEPARTMENT: State of New Jersey Four Year College

SCHEDULE/AGENCY NUMBER: S510202 VERSION: 001

DIVISION: Administrative and General Records

BUREAU: Bursar

Records
Series #

Record Title & Description

Retain In

Disposition

Agency

Records Center

0001-0000

Accounts Receivable Transaction Summary Statements

7 years

  Destroy

0002-0000

Audit Change and Delete Reports

7 years

   Destroy

0003-0000

Check Register

7 years

   Destroy

0004-0000

Credit Balances

7 years

   Destroy

0005-0000

Disbursement

7 years

   Destroy

0006-0000

Fine Sheets Listing of Various Fines Issued on Campus

7 years

   Destroy

0007-0000

General Treasury Receipts

7 years

   Destroy

0008-0000

Scholarship File
Contains: cancelled checks, receipt, correspondence and supporting documentation.

7 years after termination of scholarship

   Destroy

0009-0000

Student Housing File
File containing charges applicable to student housing, the housing agreement is updated annually.

7 years after termination of scholarship

   Destroy

0010-0000

Student Payment Ledger Cards
Subsidiary accounts to general ledger.

10 years

   Destroy

0011-0000

Student Loan Form
File of financial information pertaining to individual state, federal and veteran student loans. Contains: pre-loan questionnaire loan interview form financial aid student data control sheet finance charge table promissory notes truth in lending installment payment postponement request loan repayment schedule and disclosure statement check request credit agency delinquency notification exit interview form statement of rights and responsibilities veterans deferment authorization and supporting documentation.

7 years after final payment

    Destroy

0012-0000

Student Tuition Bills

7 years after final payment

   Destroy

0013-0000

Student – Credit by Examination (copy)

7 years

   Destroy