RECORD RETENTION AND DISPOSTION SCHEDULE

DEPARTMENT: State of New Jersey Four Year College

DIVISION: Academic Affairs

BUREAU: Teacher Education Counseling Field Experience

Records
Series #

Record Title & Description

Retain In

Disposition

Agency

Records Center

0001-0000

Client Interview Notes

5 years after termination or graduation from college

0002-0000

Counseling and Personnel Services Seminar Manual-Faculty

0002-0001

Counseling and Personnel Services Seminar Manual-Faculty (master)

Permanent

0002-0002

Counseling and Personnel Services Seminar Manual-Faculty (copies)

As updated

0003-0000

Counseling and Personnel Services Seminar Manual-Student

0003-0001

Counseling and Personnel Services Seminar Manual-Student (master)

Permanent

0003-0002

Counseling and Personnel Services Seminar Manual-Student (copies)

  As updated

0004-0000

Educational Field Experience Handbook-Student (copies)
Original resides in the Teacher Education Placement Office.

As Updated

0005-0000

Faculty Evaluation of Practicum Site

5 years after termination or graduation from college

0006-0000

Initial Intake Form – Client

5 years after termination or graduation from college

0007-0000

Junior Field Experience Cooperating Teacher Evaluation (copy)
The student keeps original. The cooperating teacher and supervising professor keep copies.

5 years after termination or graduation from college

0008-0000

Junior Field Experience Faculty Final Evaluation (copy)

5 years after termination or graduation from college

0009-0000

Junior Field Experience Observation Report
A copy is kept by the student

5 years after termination or graduation from college

0010-0000

Notice of Student Teaching Assignment (copy)
Original is kept by the student.

Permanent

0011-0000

Organization Analysis is (K-12^th Grades) (copy)
Original is kept by the student.

3 years

0012-0000

Policies, Procedures, and Professional Practice Agreement
Professional oath signed before commencement of practicum.

Permanent

0013-0000

Practicum Agreement

7 years after termination of agreement

0014-0000

Practicum Evaluation by Site Supervision

5 years after termination or graduation from college

0015-0000

Referral Report – Client (copy)
Original is kept by the student.

5 years after termination or graduation from college

0016-0000

Release of Client Confidential Information (copy)
Original is kept by the student.

5 years after termination or graduation from college

0017-0000

Request for Placement of Junior Field Experience and Student Teaching

5 years after termination or graduation from college

0018-0000

Secondary Education Student Teacher and Cooperating Teacher Guide

0018-0001

Secondary Education Student Teacher and Cooperating Teacher Guide-(master)

Permanent

0018-0002

Secondary Education Student Teacher and Cooperating Teacher Guide (copies)

As updated

0019-0000

Site Approval Request

5 years after termination or graduation from college

0020-0000

Site Supervisor Alternative Credential Request

5 years after termination or graduation from college

0021-0000

Site Supervisor Evaluation of Counselor

5 years after termination or graduation from college

0022-0000

Student Evaluation of Practicum Site

5 years after termination or graduation from college

0023-0000

Student Teaching Application (copy)
This application pertains to junior Field Experience Senior year practicum master of arts/teaching program elementary early childhood secondary special education speech pathology audiology and hearing impaired. Original is kept by the teacher education placement office.

5 years after termination or graduation from college

0024-0000

Student Teaching Evaluations

5 years after termination or graduation from college

0025-0000

Student Teaching Mid-Quarter Report

5 years after termination or graduation from college

0026-0000

Summative Student Teaching Evaluation-Cooperating Teacher (copy)
Original is kept by the Registrar’s Office copies are kept by the student cooperating teacher and supervising professor.

5 years after termination or graduation from college

0027-0000

Summative Student Teaching Evaluation – Faculty (copy)
Pursuant to N.J.A.C. 6:11-7.1(h) 4ii, the original document is to be kept permanently. Original is kept by the Registrar’s Office. Copies are kept by the student supervising professor career placement office and the department of evaluation division of teacher preparation and certification bureau of teaching certification.

5 years after termination or graduation from college

0028-0000

Termination of Client counseling Form (copy)
Original is kept by the student.

5 years after termination or graduation from college

0029-0000

Weekly Activity Log (copy)
Original is kept by the student.

5 years after termination or graduation from college