RECORD RETENTION AND DISPOSTION SCHEDULE

DEPARTMENT: State of New Jersey Four Year College

DIVISION: Academic Affairs

BUREAU: Media Technology

Records
Series #

Record Title & Description

Retain In

Disposition

Agency

Records Center

0001-0000

Audio Video Television Equipment/Supplies Transaction
Contains: name, department, quantity, equipment number, costs, and clerk’s name.

3 years

0002-0000

Cash Sales Slip

7 years

0003-0000

Departmental Charge for Services
Copy is kept in the department that requested services.

7 years

0004-0000

Equipment/Materials Inventory

3 years after audit

0005-0000

Equipment Repair Order

3 years

0006-0000

Faculty Equipment Request

1 year after returned

0007-0000

Fine paid List-Student (copy)
Original is kept in the Bursar’s Office.

3 years

0008-0000

Out – of – Class Assignment Reserve Form

1 year

0009-0000

Overdue Notice

1 year after final payment

0010-0000

Preview Materials Request

1 year

0011-0000

Report of Medial Equipment/Materials Lost, Stolen or Damaged

7 years

0012-0000

Request for Materials and Services

1 year after equipment is returned or service performed

0013-0000

Request for Permanently Assigned Equipment

1 year after equipment removed or replaced

0015-0000

Semester Equipment Request Form

1 year after equipment returned

0016-0000

Student Equipment Loan

1 year after equipment returned

0017-0000

Student Worker Manual

0017-0001

Student Worker Manual (master)

3 years after update

0017-0002

Student Worker Manual (copies)

As updated

0018-0000

Television Production Request Form

1 year

0019-0000

Training Materials File (Instructional)
Contains: audio, video, disc, slide, and filmstrip instructional media

0019-0001

Training Materials File (Instructional)
Circulation file.

1 years after equipment has been returned

0019-0002

Training Materials File (Instructional)
Circulation Statistics.

3 years