RECORD RETENTION AND DISPOSTION SCHEDULE

DEPARTMENT: State of New Jersey Four Year College

DIVISION: Academic Affairs

BUREAU: Foreign Exchange: Faculty and Student

Records
Series #

Record Title & Description

Retain In

Disposition

Agency

Records Center

0001-0000

Faculty Exchange Program File - International and National
File contains program application and supporting documentation

6 yrs after termination of employment

0002-0000

Student Exchange Program - International and National (copy)

0002-0001

Student Exchange Program - International (copy)
Original forms are sent to the United States Office of Immigration and Information. Copies are retained by the International Exchange Program, the foreign college, and the student. File may contain but is not limited to the following: Certificate of Eligibility for Exchange Visitor Status, Class Registration, International Exchange Student Application, Language Proficiency Report, Participant Profile, Reference Form, Residence Agreement and Information, Study Site Request, and visa documentation

5 yrs after termination of employment

0002-0002

Student Exchange Program - National (copy)
Originals are sent to the National Student Exchange Program. Copies are retained by the out-of-state college and the student. File may contain but is not imited to the following: Advisory Agreement, National Student Exchange Program Application, and Placement Acceptance.

5 yrs after termination of employment