RECORD RETENTION AND DISPOSTION SCHEDULE

DEPARTMENT: State of New Jersey Four Year College
SCHEDULE/AGENCY NUMBER: S510108 VERSION: 001

DIVISION: Academic Affairs

BUREAU: Faculty Records

Records
Series #

Record Title & Description

Retain In

Disposition

Agency

Records Center

0001-0000 

Application and Contract for Independent Course Work-Student (copy)
Original is kept in Registrar’s Office and additional copies are kept by the department chairperson and student.  

5 years after termination or graduation from college.

  Destroy

0002-0000

Application and Contract for Summer Independent Course Work-Student (copy)
Original is kept in the Registrar’s Office and additional copies are kept by the department chairperson and student.

5 years after termination or graduation from college.

  Destroy

0003-0000

Class Record Book
Contains: course title, dates, students’ names and grades.  

4 years

   Destroy

0004-0000

Course Syllabuses

As updated

  Destroy

0005-0000

Course Text Adoption (copy) Original is kept by the bookstore.

As updated

  Destroy

0006-0000

Course Text Request

As updated

  Destroy

0007-0000

Faculty Evaluation

 

    

0007-0001

Faculty Evaluation (peers)

6 years after termination of employment.

  Destroy

0008-0000

Faculty Information Questionnaire

6 years after termination of employment

  Destroy

0009-0000

Faculty Profile
This profile is used for Middle States Associates and National Council for Teachers of English evaluation and accreditations.

6 years after termination of employment

  Destroy

0010-0000

Graduate Course Data Sheet

As Updated

  Destroy

0011-0000

Incomplete Grade Correction Form (copy)
Original is kept in the Registrar’s Office.

4 years

  Destroy

0012-0000

Reporting Faculty Professional Participation

6 years after termination of employment.

  Destroy

0013-0000

Request for Coadjutant Contract

6 years after termination of employment.

  Destroy

0014-0000

Teaching Application
Application for employment.

 

   Destroy