RECORD RETENTION AND DISPOSTION SCHEDULE

DEPARTMENT: State of New Jersey Four Year College
SCHEDULE/AGENCY NUMBER: S510106 VERSION: 001

DIVISION: Academic Affairs

BUREAU: Department Chairperson Records

Records
Series #

Record Title & Description

Retain In

Disposition

Agency

Records Center

0001-0000 

Academic Department Objectives – Initial Statement

As Updated

  Destroy

0002-0000

Application and Contract for Independent Course Work-Student (copy)
Original is kept in Registrar’s Office and additional copies are kept by faculty and student.

5 years after termination or graduation from college

  Destroy

0003-0000

Application and Contract for Summer Independent Course Work-Student (copy)
Original is kept in Registrar’s Office and additional copies are kept by faculty and student.

5 years after termination or graduation from college

  Destroy

0004-0000

Approval for Course Change or Waiver (copy)
 Original is kept in the Registrar’s Office.

4 years

  Destroy

0005-0000

Change of Grade Request (copy)
Original is kept in the Registrar’s Office.

4 years  

  Destroy

0006-0000

Check Request Form (copy)
Original is kept in Business Services.

3 years

   Destroy

0007-0000

Confidential Reference Waiver Statement-Student

Until terminated or replaced and updated by student.

   Destroy

0008-0000

Department Record for Promotion

6 years after termination of employment.

  Destroy

0009-0000

Estimated Department Course Load

4 years

   Destroy

0010-0000

Evaluation of Academic Objectives-Follow-up

As Updated

   Destroy

0011-0000

Evaluation of Professional Performance in Connection with Reappointment

6 years after termination of employment.

  Destroy

0012-0000

Faculty Course Assignments

4 years

  Destroy

0013-0000

Incomplete Grade Form (copy)
Original is kept in the Registrar’s Office and a copy is kept by the instructor.

4 years

  Destroy

0014-0000

Now Course Data Sheet

As updated

   Destroy

0015-0000

Notification of Minor/Second teaching Field/Second Major

5 years after termination or graduation from college.

  Destroy

0016-0000

Recommendation for Reappointment

6 years after termination of employment.

  Destroy

0017-0000

Report Concerning Prospective Tenure Candidate

6 years after termination of employment.

  Destroy

0018-0000

Proposal for Modification of an Existing Course

As updated

  Destroy

0019-0000

Report on Classroom Teaching Observation

6 years after termination of employment

  Destroy

0020-0000

Schedule Revision Update

As updated

  Destroy

0021-0000

Student-Credit by Examination (copy)

5 years

  Destroy