RECORD RETENTION AND DISPOSTION SCHEDULE

DEPARTMENT: State of New Jersey Four Year College

DIVISION: Academic Affairs

BUREAU: Academic Affairs

Records
Series #

Record Title & Description

Retain In

Disposition

Agency

Records Center

0001-0000

Academic Program/Course File
Contains: recommendations for modification of existing academic program/course, and creation and approval of academic program/course.

5 years after modification or creation

0002-0000

Academic Program Review File
Contains: departmental goals and objectives, curriculum, facility data, student Demographics, facilities and equipment usage, correspondence, enrollment statistics, evaluations, plan of action, and supporting documentation. Serves as source data for accreditation.

10 years

0003-0000

Credit by Examination-Group or Individual
Contains: name, group classification, academic field, faculty and dean’s signatures, Credit standing, and examination costs.

0003-0001

Credit by Examination (Academic Affairs Original)  

Permanent

0003-0002 

Credit by Examination (Administration Copy)

5 years after date of last attendance, provided information has been entered into transcript.

0003-0003

Credit by Examination (Dean’s Copy)

Permanent

0004-0000 

Faculty File – Full Time and Adjunct
File may contain, but not limited to documentation pertaining to faculty hiring, Reappointment, tenure, evaluation, and promotion.  

6 years after termination of employment

0005-0000 

Graduate Assistance Application  

2 years after termination or graduation from college

0006-0000

Middle States Association Accreditation File
Contains: Middle States Accreditation Approval Report, awards, correspondence, and supporting documentation. Source data provided by Academic Program Review File.

Permanent