| General: |
| What
is our Tax ID Number? |
| How
to request a copy of the tax status letter? |
| How
can I obtain a BANNER UserID? |
| How
will I know that my BANNER access request is completed? |
| How
can I arrange for BANNER training? |
| |
| Accounts Payable: |
| When
do I use the Travel Approval Advance Report: |
| What
is the current mileage reimbursement rate when traveling on
UMD business? |
| When
do I use the Travel Expense Report? |
| When
do I use the Honoraria Form? |
| When
do I use the Petty Cash Voucher? |
| When
do I use the Request for Check Form? |
| Forms |
| Purchase
Order Related - Slows Down Process if: |
| Non
Purchase Order Related - Slows Down Process if: |
| |
| Payroll: |
| When
are timesheets due in Payroll? |
| What
if the department head is not available to sign the timesheet? |
| How
do I submit time for a new employee not on the timesheet? |
| Do
you get OT for any hours over 35? |
| What
are the codes for sick, vacation, etc? |
| What
code is used for death in family? |
| May
I fill out the timesheets in pencil? |
| If
a non-exempt employee works a premium holiday, how do I fill
out the hours worked on the timesheets? |
| If
a non-exempt employee works a non-premium holiday, how do
I fill out the hours worked on the timesheets? |
| How
do you transfer someone from one timesheet org to another
timesheet org? |
| How
do I change the Cashier Code for check or direct deposit advice
for an employee? |
| How
do I change my Federal and/or State withholding information?
|
| |
| |
| What is our Tax ID Number? |
| Our
Tax ID number is 22-1775306. |
| |
|
|
| How to request a copy
of the tax status letter? |
| Click
the attached link to access a copy of the tax status letter
(Tax Status Letter). |
| |
|
|
| How
can I obtain a BANNER UserID? |
| You
may review the procedure and obtain a BANNER Access Request
Form and Confidentiality Statement from the Administrative
Liaison website. Requests for departmental access should be
processed through your business or grants office. Requests
for central service departments or business managers should
be submitted to the appropriate module custodian identified
in the procedure. |
| |
|
|
| How
will I know that my BANNER access request is completed? |
| You
will be notified by IS&T, End User Computing Department
via e-mail. |
| |
|
|
How
can I arrange for BANNER training? |
| Upon
completion of your UserID you will be contacted by IS&T,
End User Computing department to register for training. You
may obtain training schedules and registration forms from
the IS&T website. |
| |
|
|
| When
do I use the Travel Approval Advance Report? |
1. For overnight stay(s) and cash advances.
2. For all requests involving $145 or more per person. |
| |
|
|
| What
is the current mileage reimbursement rate when traveling on
UMD business? |
| Effective January 1, 2008 - 50.5 cents/mile |
| |
| When
do I use the Travel Expense Report? |
| To account for
advances and submit all expenditures related to overnight
trips. (See UMD Policy 00-01-50-10:00 for details) |
| |
|
|
| When
do I use the Honoraria Form? |
| For non-employees
visiting Lecturer Fees |
| |
|
|
| When
do I use the Petty Cash Voucher? |
| For miscellaneous
expenses under $100 |
| |
|
|
| When
do I use the Request for Check Form? |
1. Reimbursement
to employees for business expenses
2. Dues and Membership fees
3. Subscription and books
4. Conference and/or seminar registration fees
5. Subject fees
6. Refunds (Patient, Student Application Fees, etc.)
7. Payroll withholding transactions
8. Lease payments - (Office space, building rentals)
9. Fellowships and Stipends
10. Postage
11. Utilities
|
| |
|
|
| Forms
|
| Be sure to print, and be sure signatures are legible.
Be sure that proper signatures are obtained along with budget
approval. Backup documentation should always be attached.
|
| |
|
|
| Purchase
Order Related - Slows Down Process if: |
1. Ordering and
arranging delivery before PO is issued
2. Lack of Funding on PO
3. Non response on vendor's invoice over $4,500.00
4. Invoice sent directly to department rather than Accounts
Payable
5. Ordering items not listed on a line item PO
6. Price differentials on line item PO
7. Processing the PO after the invoice is received |
| |
|
|
| Non
Purchase Order Related - Slows Down Process If: |
1. No original
documentation/receipts attached
2. Improper approval signatures
3. Original and one copy of order form/membership application
etc. not submitted when appropriate
4. Selecting the wrong method for the procurement of product
or service
5. Printing not legible
6. Self Addressed Return Envelope not attached |
| |
|
|
| When
are timesheets due in Payroll? |
| The timesheets
are due the Monday after payday (Example: Payday October 31st
- the timesheets for payday November 14th are due November
3rd. |
| |
|
|
| What
if the department head is not available to sign the timesheet? |
| Call
Payroll for Instructions. (732-235-9209) Ask for Sharie Lane. |
| |
| How
do I submit time for a new employee not on the timesheet? |
| Fill
in the name and social security number on the next available
space. (Keep exempt with exempt and non-exempt with non-exempt.) |
| |
|
|
| Do
you get OT for any hours over 35? |
| NO. You must complete
40 hours before you are paid OT (Sick time is not counted
towards the 40 hours.) |
| |
|
|
| What
are the codes for sick, vacation, etc.? |
| A list of codes
are available in the Payroll Department or click here earnings
code. |
| |
|
|
| What
code is used for death in family? |
| You would put a
"D" on the right hand side of the timesheet and
then charge those hours to bereavement code 040. |
| |
|
|
| May
I fill out the timesheets in pencil? |
| NO. Use Pen only
(preferably black ink). |
| |
|
|
| If
a non-exempt employee works a premium holiday, how do I fill
out the hours worked on the timesheets? |
| All premium holiday
hours worked are entered as code 122 - this code pays overtime
for these hours. |
| |
|
|
| If
a non-exempt employee works a non-premium holiday, how do
I fill out the hours worked on the timesheets? |
| All non-premium
holiday hours worked are entered as code 106. Code 106 pays
straight time for these hours (code 106 is not counted towards
the 40 hours). |
| |
|
|
| How
do you transfer someone from one timesheet org to another
timesheet org? |
| Submit a "Staff
Information Adjustment Form" to your local Human
Resource Office. |
| |
|
|
| How
do I change the Cashier Code for check or direct deposit advice
for an employee? |
| Submit a Staff
Information Adjustment Form to your local Human Resource
Office. |
| |
|
|
| How
do I change my Federal and/or State withholding information? |
|
You can request a copy
from Payroll @ payroll_help@umdnj.edu
or from your local Human Resource Office @ www.umdnj.edu/hrweb/index.html
or click any form below:
|
