FAQs

They can be found in the myUMDNJ portal in the Staff Toolbox.
https://my.umdnj.edu/cp/home/displaylogin

1. No original documentation/receipts attached
2. Improper approval signatures
3. Selecting the wrong method for the procurement of product or service

How do I find the cost centers (i.e. indexes ) that are under my responsibility? 

How do I get access to additional cost centers (i.e. indexes)?

How do I know if there is enough money budgeted in cost center (i.e. Index)? 

How do I know if my request for check or travel expense reimbursement has been processed?

How do I go about transferring or moving people into different indexes?

Where is the staff position transaction form? 

How do I know what areas are under the responsibility of the budget coordinators in the budget office at UMDNJ Central Support?

This information is located in the Controller’s Report Library in Report #25.  You enter your Banner User ID to obtain a report with the information.

This information can be located in the Controller’s Report Library in Report #99. Complete the form and forward to the Budget Office for approval.  It will then be forwarded to FISS for action and completion.

This information can be obtained either by looking on the Banner forms FGIBSUM (high level) or FGIBDST (detail level).  It can also be viewed on Report #4 in the Controller’s Report Library.

This information is available in the Controller’s Report Library in Report #50.

This information is available in the Controller’s Report Library in Report #94.  Fill out the form and have it signed by both the department heads (present and future).  Send the report to the budget coordinator or grant analyst.

To obtain this form, go to the Human Resources tab on the UMDNJ home page. http://www.umdnj.edu/hrweb/.  Find the forms link on the left hand side of the page. Fill out and print the form.  Have it signed both by the requestor and the department head. Send the form to the Budget Office for approval.   The Budget Office will send the form to Human Resources and the requesting department.

Click here for the listing.

You can find all the necessary information regarding document destruction on the Compliance WebSite at http://www.umdnj.edu/complweb/record/disposal/index.htm

In Employee Self-Service select Tax and Payroll Forms, then select W-4 Tax Exemptions/Allowances - State to view your current information.

To make changes, click on the Form NJ-W4-WT link and complete the form. Once completed print the form and submit it to Human Resources for data entry into the Banner system.

You may contact the Student Loan Department by calling 732-235-9181 or email at atwelldm@umdnj.edu  or by calling Campus Partners at 1-800-458-4492.

All payments should be sent to Campus Partners, Inc., P.O. Box 2901, Winston-Salem, NC  27102.

Forbearances are available for all campus based loans.  All requests for forbearances, including supporting documentation, must be directed to our office – UMDNJ-Student Loan Office, 335 George St., 4th Floor, New Brunswick, NJ  08901-for processing.

No, the federal Perkins Loan does not have a provision for internship/residency deferment for medical students. There are internship/residency deferment provisions for Dental School borrowers.  They are entitled to two (2) years of deferment of their federal Perkins loan and a six (6) month post-deferment grace period. Qualified graduate fellowship programs have unlimited deferment for both medical and dental borrowers.

Yes, the Health Professions Student Loans, Loans for Disadvantaged Students and Robert Wood Johnson Alumni Loans do have unlimited deferment provisions for  all borrowers while they are enrolled in an internship/ residency program and 2 years of deferment while enrolled in a qualified graduated fellowship program.

A deferment is granted on a yearly basis and borrowers must resubmit deferent forms annually.  Since these loans are subsidized, no principal or interest accrues during any period of grace or deferment.

An electronic funds transfer is the movement of funds by non-paper means (i.e. electronically), usually through a payment system such as the ACH network, Fed wire, or internationally.  If you have access to the Wire Transfer Request application, complete the appropriate form.  If not, then complete a Check Request and forward to Accounts Payable indicating that it is to be paid via wire and/or foreign currency.  Accounts Payable will then forward it to the Treasury Office for payment. 

How do I obtain a Merchant ID and terminal for credit card processing?

If there is a specific business reason regarding acceptance of credit cards, a request for credit card form is completed and sent to the Treasury Office for processing.  If all criteria are met, a Merchant ID and terminal will be issued to the requesting department.

How do I open a new bank account for my location?

Only the Treasury Office is authorized to open any new bank accounts for UMDNJ.  A request for a new bank account should be forwarded to the Treasury Office at treasury@umdnj.edu .  The request must include the business reason, business location, i.e. name and address, and responsible parties.

How do I get a credit application for a new vendor completed?

Forward the credit application to the Treasury Office for completion and submission to the vendor.

Am I allowed to contact our bank representatives directly?

Only the Treasury Office is allowed to contact our bank representatives.

How do I order deposit slips for my location?

Contact the Treasury Office directly.  Once ordered, the usual turn-around time is approximately one week.

Contact the Treasury Office directly indicating what size bag is required. (Available sizes are 9”x12”, 10”x15” and 14”x20”).  The bags will be sent the next day via interoffice mail.